What do we do?

The picture says it all.
Get rid of work overload and clutter.
Create an in-control, prioritised, well-organised, and manageable workload.

“Because of implementing our Optimal Productivity System,
our clients tell us that every year their business saves time
worth one month’s payroll of people on the programme.”

The Optimal Productivity System offers practical solutions to get your work done easier, faster, and better on two levels: Your own work.  Your work with others.

NOTE: People using our system save 40 minutes per day.  If you are not yet using it, you and your team could be wasting time, and therefore money, every day.




Who benefits most from working with us?

Successful companies that want to help their people further improve personal and team productivity.

Companies that want to leverage the investment already made in Microsoft 365, or MS Office 2010 and later. Should you use Mac, we can still help you implement the principles and processes with you as the technology expert.

NOTE: The information on this website mostly relates to private in-house programmes.
Do you prefer independent self-directed learning?

See the options for our current self-study courses and coaching opportunity.

Why work with us?

The Optimal Productivity System works.

Our approach and system have stood the test of time. Since 2003 more than 13 000 people in 320+ companies in 12 countries have relied on it to get and stay even more productive.  This includes 73 of the Top 500 Best Managed Companies in South Africa.

Your company can also save time worth one month’s payroll of people working with us.

How?   You and your colleagues:

  • Each save 40 minutes per day (average).
  • Are so well organised, you are ready for anything.
  • Prioritise easier when things keep changing all the time.
  • Stay focused on the task at hand despite a whirlwind of distractions.
  • Don’t waste time looking for information you know is “here somewhere”.
  • Have meetings that actually deliver results and the return on time invested in meetings takes an upward trajectory.
  • Manage your small projects much more effectively. Planning, tracking, communication, and collaboration just works.
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How is our approach different?

We don’t just give you information and hope you will  do something with it.

We work with you until you achieve the productivity transformation you want.

We have fully implemented the next generation of corporate education. All our services are delivered online using the hybrid modality of online content for on-demand self-driven learning integrated with live, interactive, facilitator-led online group workshops.

What do we help you avoid?

Improving productivity can be overwhelming – so many apps, techniques, methods… It can feel you’re sucked into a digital vortex of ever-changing conflicting advice and opportunities.

So, we help you avoid confusion and overwhelm. We help you answer fundamental questions first, before asking “which app must I use”.

Optimal Productivity is built on timeless productivity principles – they don’t care which app you use.  If you follow these principles, your productivity will improve. Guaranteed.

We will train, coach, consult, and cajole you as we support you in being successful in achieving the productivity level you want.

Your next steps

Visit: Overview of the Outlook Productivity System.

If you then think working with us might be for you, let’s set up a 17-minute conversation to answer any questions you may have.  This is an informal coffee chat to see if and how we could work together. 

You can email me and let me know when it will suit you.  .

Alternatively, please use the blue button below to choose a day and time that will best suit you.

After our first conversation, if we both feel that it makes sense to talk a bit more, we can schedule a more in-depth conversation.  If not, we say goodbye as friends.

Who are we?

Gerrit Cloete and Duncan Hatting at your service, specialists in helping individuals and teams in companies that use Microsoft 365 or Office 2010 and later to first get their work-plates empty and then manageable and in control. To get their right things done easier, faster, and better.

We look forward to talking with you!

Gerit Cloete and Duncan Hattingh