Outlook Productivity: How to use MS Outlook as a business productivity tool and get the right things done faster, easier and better

With an Introduction to “8 Work Habits to Rapidly and Sustainably Increase Productivity”

Most people in most companies use MS Outlook just for managing email and meetings – and that’s it.

We help you to implement time-proven productivity principles, processes, tips, tricks and techniques to unlock time- and stress-saving features of Outlook, and leverage the investment already made in your software.

What’s in it for you?

You, too, can:

  • Save 40 minutes per day on average (that means STOP WASTING 3-4 weeks per year because you are using inefficient ways of working).
  • Experience less overwhelm.
  • Be more in control yet more relaxed.
  • Have less stress.
  • Work with a sharper focus on outcomes and next actions, and plan better.
  • Be well organised and find information fast.
  • Communicate, delegate and follow up more efficiently.
  • Actually, get more of the right things DONE – with less effort.
  • Have a better day at your desk and improve your “quality of life at the office” – be happier and more productive.
  • Create a better balance between career commitments and the rest of your life.


The workhsop: Outlook Productivity (Essentials – 5 hours) – Content 

 General Outlook and other Windows productivity and time-saving tips

  • Navigate and create new Outlook items 50% faster
  • Auto-create new items from any other source of information (Internet, Word, Outlook and more)
  • Time-saving keyboard shortcuts in Outlook, OneNote and Windows

 Overview of Productivity Principles and Work Habits (Integrated in content)

  • Think Productive: A calm mind is a productive mind
  • Clarity: Make your work visible and actionable
  • Alignment: make sure your actions in Calendar and Tasks are aligned to your priorities
  • Focus: Avoid multitasking, minimise interruptions and distractions
  • Adaptability: Have the flexibility to change your actions as context changes
  • Completion: Finish what you start.  Overcome procrastination and perfectionism
  • Slow down to speed up
  • Learn and improve

 High performance workflow management:Making things happen easier and faster than exepected

  • A calm mind is a productive mind – get things out of your head and into your system
  • “Map for Action”: Turning chaos into order
  • Make your work visible and actionable. (Your Inbox is NOT your “To Do” list)
  • “Action management” vs “time management”

Applying the high-performance workflow management system to your every day work using Outlook and/or a paper-based system

  • Plan
  • Organise
  • Prioritise
  • Delegate
  • Easily manage and communicate items to discuss with others.
  • Take your productivity pit stops to review and plan

 How to organise and process your e-mail more efficiently

  • Email triage – high-level email processing
  • Structuring e-mail folders (minimalist!)
  • Use “Rules” to stay on top of your mail
  • “Quick Steps” (Outlook 2010 and later)
  • Create a “Finding System” instead of a “Filing System”
  • Make your work visible and actionable

Basic Email etiquette

  • Managing expectations (this is critical)
  • CC and BCC mail
  • SHOUTING, acronyms, emoticons
  • Making the most of the subject line
  • And more email etiquette tips