Outlook Productivity Essentials


Learn at your own pace.

Implement in real time.

Outlook Productivity is built on time-proven productivity principles and processes to get your work done easier, faster, and better.

Just like gravity, it works for everyone, everywhere, in any business, for all time – whether you like or not. You can choose to align with it, or ignore it at your own peril

Since 2003 more than 13 000 people in 320+ companies in 12 countries are  relying on our Outlook Productivity System to get and stay even more productive.


  • Dramatically improve your personal and professional productivity.
  • Use Outlook as your trusted business productivity tool – not just for email and meetings like most other people do.
  • Eliminate email overwhelm.
  • Prioritise more effectively using Calendar and Tasks.
  • Stay focused. Minimise distractions and interruptions.
  • Find information within 27 seconds..
  • Become a master of reference information: Contacts, Notes, Discussion Notes.
  • Master keyboard shortcuts and do things twice as fast.
  • Save up to 40 minutes every working day – that’s one month extra every year.

Special Offer

  • 4 months access to your Productivity Essentials self-study course.
  • Interact with your facilitator directly from the course lessons and by email.
  • Microlearning video lessons – 5 minutes max.
  • Available 24/7 when you want it., on any device.
  • Watch, learn and implement immediately in real time.
  • Revisit, review, and refresh when you want, as often as you want.
  • Free access to our weekly Productivity Pit Stop Open Forum.
  • Your enrolment fee is just R950 (no VAT) – save R850.
  • Offer expires 17 December 2021.
Enrol now (Bank card, Instant EFT, SnapScan, Masterpass, MoreTyme) Not sure? Let's talk.

Need more detail? 

Feel free to peruse the sections below before enrolling.


Foundational Productivity Principles.
  • A calm and clear mind is a productive mind.
  • Make your work visible and actionable – clarity brings power.
  • Slow down to speed up.
  • Be where you are.
  • Finish what you start.
  • Make tomorrow even better than today.
Time-Saving Shortcuts, Tips, Tricks and Techniques for Outlook and Windows.
  • Keyboard shortcuts to move around and create new items – fast..
  • See Outlook’s second name in action – ‘drag till you drop’.
  • Quick Parts: Never retype information more than once.
  • ALL CAPS to lower case without retyping.
  • Many more time-saving tips for Outlook and Windows.
Eliminate Email Overwhelm.
  • Choose to be proactive rather than at the mercy of what others want you to do.
  • Treat your Inbox like a postbox at the post office.
  • Move actions from Inbox to Calendar and Tasks.
  • Manage your work in process in a single Outlook window.
  • Never miss a reminder again.
  • No more email distractions – notifications only on demand.
  • Stop the CC madness.
Prioritise more effectively. Optimise your Calendar and Tasks.
  • Your Calendar is one of your most important productivity tools.
    • Plan.
    • Prioritise. (colour coding and categories).
    • Track.
    • Communicate..
    • Make all your reminders visible in your Calendar view.
  • Use Tasks to manage “ASAP” actions.
    • Organise and prioritise by context.
    • Never again forget something to discuss.
    • Delegate: You should only do what only you can do.
Stay focused.
  • Get rid of notifications.
  • Create your ‘safety net’. Relax and stay focused on your work until the triggering email arrives.
  • Manage boundaries.
  • Communicate priorities.
  • Protect your focus time.
  • Use colour-coding and categories.
Find information faster.
  • Search folders
    • Never type the same search terms again.
    • Get live search results with one click.
  • Contacts (People)
    • Create contacts from email.
    • Organise by category.
    • Keep track of conversations.
    • Easy follow-up system.
    • Save time by using contact groups.
  • Notes : The ideal place to keep reference information.
    • Passport and ID numbers.
    • Company policy.
    • Recipes.
    • Banking details.
    • Quotes and stories.
    • Non-sensitive passwords.
  • Discussion notes (almost nobody we first meet know about this time- and stress-saver).
BONUS: Get and stay even more productive.

Just by being on this workshop you get access to our weekly Productivity Pit Stop Open Forum.  It’s a Q&A format and you can come and go as you please.  Get your questions answered and leave, or learn from others.

Enrol now (Bank card, Instant EFT, SnapScan, Masterpass, MoreTyme) Not sure? Let's talk.

Frequently Asked Questions

I'm a Mac user, will this work for me?

No. This workshop is exclusively designed for PC users. Even if you use “Outlook for Mac”, this will not be of value to you.

Will this work for my version of Outlook?

Yes.  Our demonstrations are done on Outlook 365. Although the user interface might be different in your version of Outlook, the same tips, tricks and techniques still apply. And if you get stuck, help is just a phone call or email away.

Can I contact someone for help?

Yes, you have direct access to my calendar and Inbox. Happy to help!

From Duncan Hattingh, Your Facilitator

I am the lead facilitator and content creator for Outlook Productivity in our Online School of Productivity.  I often refer to myself as a hard-working lazy person and I’m on a constant search to do things more effectively and efficiently.  Once I have found something that saves me time, effort, and stress, I love sharing it with the rest of the world.

Thanks for your visit – see you on the course!

Enrol now (Bank card, Instant EFT, SnapScan, Masterpass, MoreTyme) Not sure? Let's talk.