“Productivity Breakthrough Masterclass”: Material for the sessions; links to valuable documents and web sites

Content for your “Productivity Breakthrough Masterclass” series will be posted here, as well as links to resources, web pages and things I suggest you do between sessions.

You can access the module you want by clicking the relevant link:

Module 1: We get what we get because we do what we do – but why do we do what we do?
Module 2: Habits – The good, the bad and the ugly
Module 3: How to plan, prioritise and organise your work
Module 4: Efficiency in Execution
Module 5: Life balance: How to live a productive, happy and fulfilling life
Module 6: Overview, questions and suggestions

General notes/comments:

Not everyone in the group has joined the Facebook Group. To avoid communicating the info to you twice, I will send any updates, login details etc only by email.
Please use the Facebook Group as a forum where you can connect to others.
I will email you when the workbook for the relevant module is available for download. This will typically be the morning of the webinar. You don’t have to do anything in it before the time.
The recordings will be available from about 21:30 on the day of the webinar. You can access previous reording by clicking the “recording link” in the section for each module..
For the resources section in each module:
1. It is not necessay to read through everything before the webinar!
2. These resources are for you to dip into as and when you want to.
3. More will be added as we progress.
4. I will not refer to the articles during the webinar.
5. Print out only if needed.
6. Some articles may show up in more than one module.

Keep on having fun!

Module 1: We get what we get because we do what we do – but why do we do what we do?

Workbook (click to download): Productivity Breakthrough Masterclass Module 1

Recording: Available here (enter details and “register” to view).

Things to do after the webinar (I will not ask you if you have done these things or not – that’s up to you!):

Develop your personal mission statement. I suggest visit https://msb.franklincovey.com/ and of course search for “Personal mission statement.
Do a “mind dump” every day (p5 of workbook) at the end of the workday or last thing of the day before you retire.
Review notes on p6-7 about “productive mind-set” – anything there you would like to improve?
Review Shad Helmstetter’s stuff on p10-14 of workbook.
You may want to use the table on p15 to identify areas in your life you want to improve, and write down your new self-talk statements. I strongly recommend that you write your self-talk on index cards and keep them in a place where you can review it 3 times a day for the next month or two (or forever for that matter!).
You are welcome to email me at gerrit@789.co.za or call me on 082 737 3676 (08 2 PERFORM) with questions or when you feel stuck.
Visit www.thework.com and do “the work” for at least one of your current limiting beliefs (e.g. the form on p16).
Have fun!

Resources that you may find of interest (in no particular order)

The formula for failure and success

Self discipline The power of no excuses Brian Tracy

Clarity of purpose and direction

Everyone Should Learn The Mindset Of Productive People

As a man thinketh

10-beliefs-that-limit-productivity-.doc

Module 2: Habits – The good, the bad and the ugly

Workbook (click to download): Productivity Breakthrough Masterclass Module 2

Recording: Available here. Enter details and “register” to view. “Fast forward” to 01:50. I am really sorry about the audio issue! I have no idea what happened – at one stage I saw a notice that my audio connection has been lost and is being restored. I don’t want to promise anything, but will see if I can do something to get the “lost auido” back.

Things to do after the webinar (I will not ask you if you have done these things or not – that’s up to you!):

Identify the reason why you have difficulty in creating a new (productivity) habit and sticking to it (page 3 of handout).
Use the table on page 5 to create your “tiny habits” for each area in which you want to make a change.
I strongly recommend that you review the resources below – there’s some really good stuff in there!
At the end of each basic work habit in the handout, complete the “planning to fail” section. Call/email me if you are not sure of how to go about it.
Teach one thing that you found valuable in this module to someone else before next Tuesday..
Have fun!

Resources that you may find of interest (in no particular order)

Transform Your Habits by James Clear

The Power of Habit by Charles Duhigg (Summary)

How habits work by Charles Duhigg

Self-Discipline (Part 1 – 6) by Steve Pavlina

8-basic-work-habits-article-for-release

Golden Hour Routines

Habit Forming (from the Talk Doctors web site)

Sticking to a Habit

The power of tiny habits (web page)

Tiny Habits – Ted talk by B J Fogg

How to change a habit with Agile results (web page), with some nice “habit quotes”

5-minute video: The 5 seconds rule (Mel Robbins)

The secret to self-motivation (Mel Robbins). This is a great 20 minutes!

Module 3: How to plan, prioritise and organise your work

Workbook (click to download): Productivity Breakthrough Masterclass Module 3

Recording: Available here

Things to do after the webinar (I will not ask you if you have done these things or not – that’s up to you!):

Continue developing your personal mission statement – click here.
Clarify your areas of focus (e.g. family, career, social etc) and for each area, ask the question “what is noe thing I can do this week that will make a positive contribtion to tyhis area of my life?”
Creat your “not to do list” every day.
Use the Map For Action to process everything coming at you, and to plan your work.
Set up task lists with categories.
Stay out of Q3 and Q4!
Practice saying “no”.
Enjoly life!

Resources that you may find of interest (in no particular order)

How to prioritise work when everything is #1

10 Ways to prioritise your workload

You can do anything but not everything

Video of Stephen Covey’s “big rocks” demonstration

Develop your personal misison statement

Living Your Values part 1

Living Your Values Part 2

50 Ways to Say No

How to Succeed When Deadlines and Priorities Constantly Change

What do you do when project priorities constantly change

Project brainstorming trigger list (David Allen)

Free XMind mind-mapping software (highly recommended)

Module 4: Efficiency in execution

Register here to join the webinar

Workbook (click to download): Productivity Breakthrough Masterclass Module 4

Recording: Available at this link

Things to do after the webinar (I will not ask you if you have done these things or not – that’s up to you!):

De-clutter your physical work space (if necessary).
Say NO to a request that you used to say yes to up to now.
Begin using the “say no” methods you selected on page 10-11.
Keep an interruption log for a week and analyze.
Create a Win-Win Agreement with someons (p14)
Complete and begin using the checklists and self-talk discussed in the webinar on procrastination (p15-16), perfectionism (p17) and deadlines (p18)
Visit and check out Personal Kanban on the web
Do the RAMMPP exercise for your meetings (p19-20)
Block “no fly zones” in your calendar and tell colleagues what they mean – and to respect them!
Have fun!

Resources that you may find of interest (in no particular order)

6-minute Tony Robbins video on “Focus”

The Myth of Multitasking And What It Means For Learning

The Myth of Multitasking (Inc)

Protect your boundaries; Saying “no”

Pruning and more

RAMMPP-Matrix: An easy-to-use chart that helps teams to recognize the ‘low hanging fruit’ in the clutter and inefficiency that sneaks into our daily activities.

Improve your concentration (infographic)

Are you being bullied by your environment?

9 Ways to handle interruptions like a pro

50 Ways to Say No (also listed in Module 3)

“The power of focus” Book by Jack Canfield, Mark Victor Hansen, Les Hewitt

The magical power of focus (Zen Habits)Visit and check out

Personal Kanban

Module 5: Life balance: How to live a productive, happy and fulfilling life

Register here to join the webinar

Workbook (click to download): Productivity Breakthrough Masterclass Module 5

Recording: Get the recording at this link

Things to do after the webinar (I will not ask you if you have done these things or not – that’s up to you!):

Personal mission statement: Get going here! This really is important. Without this, how can you make your day-to-day decisions?
Transfer personal mission statement to page 8.
On page 9: Go to town with the notes at the bottom of the page!
Review you “Wheel of life” and complete the format on page 11 for all your top priorities. Transfer actions to your planning and self-management system.
Review the ideas from the Mayo Clinic on page 14. During the webinar you marked the ones that “spoke to you”. Now make it happen!
On page 14 – 15, identify the “ways” you would like to follow to simplify your life. What will you do to make it happen?
Pruning: (p16,17): pull out your pruning shears! And enjoy hearing the “snap” sounds when you prune for strength and form!
Use the Map for Action to help you clear up your physical clutter.
Delegation: complete exercise on page 22 and identify tasks that you can delegate. Consider using the Win-Win Agreement format.
Celebrate your success: Do the exercise on page 24 and plan your celebrations!
Have fun!