Outlook Productivity: Public Workshops

How to get the right things done – easier and faster

With an introduction to “8 Basic Work Habits to Rapidly and Sustainably Increase Productivity”

 We invite you to join a hands-on-the-keyboard workshop to improve your personal productivity and enjoy these benefits our clients keep telling us about (workshop content: scroll down to Appendix A or click here to jump there):

  • On average save 40 minutes every day that you can use for more productive causes (that’s about one month per year!).
  • Have less stress.
  • Work with clarity and focus on outcomes and next actions to get things done.
  • Get more done with less effort.
  • Prioritise by taking your context into consideration
  • Minimise interruptions
  • Conquer the myth of “multitasking”.
  • Use Outlook as a business productivity tool, and not just for email and meeting management like most other people in most other companies do.
  • Process, organise and access your email like a master and in a proactive way.
  • Get tips, tricks and shortcuts that are guaranteed to make your life a lot easier.

 This is an invitation to join a small group (no more than 12) for an intensive and interactive hands-on-the-keyboard workshop to help you increase your personal productivity. You will be working on your own Outlook and implement improvements in real time.

What people say about this workshop

  • It will benefit you in eliminating your intimidating Inbox! – Riekie Snyman
  • I can already see the time this will save me – and also how it will help me to “keep up with” and not miss important items. – Claire Lees
  • Great, easy to implement ideas to manage commitments and expectations. – Zoleka Ngcete
  • Great efficiency workshop. Hazel Bethel
  • Productivity made easy. – Jackie Steyn
  • Outstandingly valuable. – Jill Lithgow
  • Add value to my day by freeing up time. – Avril Stroh
  • My emails and planning of my tasks are going to be so much smoother and less stressed. Informative, mind changing, an absolute must! – Deidre de Vos
  • Really worthwhile – essential for supporting success. – Dena van den Bergh

Outline and content: Scroll down and refer to Appendix A or click here to jump there.

NB: Bring your own laptop (or desktop) and work live in your own Outlook so you don’t have to find extra time to implement your new knowledge and skills afterwards.    If you do not have a laptop or portable desktop, we can rent a laptop for you for the day at an additional cost of R500, and provide you with sufficient data to get to grips with the system and practice.

At Productivity Pit Stop we have built a solid track record of success since 1991.  More than 5 500 people from some of the largest companies in South Africa, including Tsogo Sun, Vector Logistics, Rainbow, Sanlam, GE, Sasol, PPC, Mr Price, Old Mutual, Liberty Life, Merck, WesBank, TSB Sugar, Hollard, Chevron Texaco, ABSA, Sanlam, Eskom, MUCH Asphalt, Nashua Mobile, Standard Bank, ABSA Capital, Medscheme, Engen, SA Sugar Association, SAPREF, SACD, Stellenbosch University, GIBS, Foschini have participated in our workshops or in our one-on-one productivity coaching.   Many smaller companies and individuals have also benefited.


Next opportunities in 2018 (subject to change)

Cape Town  13 Jun,15 Aug, 12 Sep, 10 Oct, 14 Nov, 12 Dec

Johannesburg:   06 Jun, 08 Aug, 05 Sep, 03 Oct, 07 Nov, 05 Dec

Durban: TBD

Bloemfontein: 20 June

Venue (subject to change):

Johannesburg: Benvenuto, Randburg

Cape Town: Belmont Square, Rondebosch

Bloemfontein: Open Mind at Pretty Gadens, Langenhovenpark

Durban: To be determined – in uMhlanga

Time: 09:00 – 15:00

Fee excluding VAT (Includes material, refreshments, parking, lunch and ongoing webinar, email and telephone support after the workshop): R2900 per person.

To book, or for more details: Book at this link OR click here to email me directly.


See you there!



Gerrit Cloete

Founder of Productivity Pit Stop

Getting the right things done – easier and faster

Appendix A

Outlook Productivity

 How To Get The Right Things Done – Easier And Faster

 With an introduction to “8 Basic Work Habits to Rapidly and Sustainably Increase Productivity”

 Important notes

  • MS Outlook is used in real time as implementation tool throughout the workshop.
  • This outline describes the content of your workshop, not necessarily the flow of the workshop. See each topic as a building block in your new productivity “toolkit”.

 General Outlook and other Windows productivity and time-saving tips

  • Navigate and create new Outlook items 50% faster
  • Auto-create new items from any other source of information (Internet, Word, Outlook and more)
  • Time-saving keyboard shortcuts in Outlook, OneNote and Windows

 Overview of Productivity Principles and Processes of 8 Basic Work Habits

  • Think Productive: A calm mind is a productive mind
  • Clarity: Make your work visible and actionable
  • Alignment: make sure your actions in Calendar and Tasks are aligned to your priorities
  • Slow down to speed up
  • Focus: Avoid multitasking, minimise interruptions and distractions
  • Adaptability: Have the flexibility to change your actions as context changes
  • Completion: Finish what you start.  Overcome procrastination and perfectionism
  • Learn and improve

 High performance workflow management: Making things happen easier and faster than expected

  • A calm mind is a productive mind – get things out of your head and into your system
  • “Map for Action”: Turning chaos into order
  • Make your work visible and actionable. (Your Inbox is NOT your “To Do” list)
  • “Action management” vs “time management”

Applying the high-performance workflow management system to your every day work using Outlook and/or a paper-based system

  • Plan
  • Organise
  • Prioritise
  • Delegate
  • Easily manage and communicate items to discuss with others.
  • Take your productivity pit stops to review and plan

 How to organise and process your e-mail more efficiently

  • Email triage – high-level email processing
  • Structuring e-mail folders (minimalist!)
  • Use “Rules” to stay on top of your mail
  • “Quick Steps” (Outlook 2010 and later)
  • Create a “Finding System” instead of a “Filing System”
  • Make your work visible and actionable

Basic Email etiquette

  • Managing expectations (this is critical)
  • CC and BCC mail
  • SHOUTING, acronyms, emoticons
  • Making the most of the subject line
  • And 16 more email etiquette tips

Click here to apply for seats at our public “Outlook Productivity” workshops


Click here to email me directly

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