Optimal Productivity

Getting work done – easier, faster, and better.

“Every year our business saves the time equivalent of one month’s payroll
for people on the programme.”
(Our clients)


“This will make my life so much easier.”
(We hear this from every single group we work with.)



The purpose of the Optimal Productivity programme is to put you back in control of your workload

And in the process…

  • eliminate email-overwhelm, stay on top of your priorities, find information in a flash.
  • enjoy productive meetings.
  • manage small projects more effectively.
  • improve teamwork.


We are here to help you.

I’m Gerrit Cloete (on the left), with colleague Duncan Hattingh.  We’ve been doing this work since 2003.  I am the author of Productivity 106, 8 Ways to Productivity Mastery and have published my Monday Notes since June 2009.

Who is This Programme For?

We work exclusively with organisations that use Microsoft 365 or Office 2010/later, where the impact of our work is felt on a wider scale.

Improving productivity must be important to you and your business. We help you achieve optimal productivity with minimal effort.

Our conversations usually start with Learning & Development specialists, Heads of Department, and Team Leaders.

They share a common awareness to recognise possibility, the ability to choose wisely, the urge to help other people improve their lives, and improve the health of their business.

We work across industries and company sizes – with more than 320 companies to date.

Why this programme?

People want to be more productive. But they experience many ‘productivity handbrakes’ which frustrate them in their quest.

Our research highlights these challenges:

  • Email-overwhelm.
  • Given constant change – how to prioritise?
  • How to stay focused in a whirlwind of distraction.
  • I waste time looking for information I have “somewhere.”
  • Better “time management”.
  • Unproductive meetings,
  • How to prioriitse, plan, track, and collaborate in my projects. 

The optimal use of Outlook is core to our programmes to overcome these challenges and manage actions, projects, and meetings more effectively.

You can choose any combination of programmes that will meet your needs exactly.

What can you expect to gain from working with us?

You (and your team) will be happier and more productive. People are less stressed and in control. This leads to lower staff churn and less time off.

Your work mode changes from reactive to proactive. Respond rather than react.

Everyone is on the same page for dealing with email and other communication protocols.

Meetings will deliver results. Gone are the days of fuzzy agendas and time-wasting activities. Request and follow a proper meeting invitation.

Better decision-making as you clarify your actions and priorities.

Unlock one extra month of productive work options every year. It’s like having 13 months. 

Life gets easier

Managing small projects becomes a breeze. This is not about mega-projects but anything that takes more than one step to complete. Plan, communicate, collaborate, track using software you already have.

How do we work together?

We work with you to create your private in-house programme so it meets your needs. Exactly.

We work in groups of 10-15 people at a time though consider other group sizes. The group can be cross-functional, an intact work team or special group e.g., Personal Assistants, junior management, Exco members, project managers, etc.

Our best results come from the hybrid online format using the ‘flipped classroom” approach. It’s more effective, less expensive. People prefer the flexibility of on-demand self-study combined with the structure, interaction, and discipline of working through the programme with colleagues

On-demand self-study. You gain new knowledge and skills when it suits you. Our video lessons are no longer than 5 minutes, so you can easily consume, and embed your new practices in bite-sized bits. The content is yours 24/7 for 6 months. 

The weekly live, interactive, facilitator-led workshops are opportunities to learn from each other, present your progress to the group, get input and recommendations from your colleagues and the facilitator. They also take a deeper dive into content and time-saving shortcuts.

We enable learning in the flow of work. We have just implemented a dedicated keyword search engine. Find what you need in seconds.

Individual tuition. Everyone on the programme gets half an hour of private consultation with one of our facilitators to guide them and keep them on the right track.

You can join our weekly Productivity Pit Stop Open Forum for as long as you want. It’s a Q&A format with an educational slot based on the theme of the month.

How do we increase your chances of success? (Hint: It’s not just in the content…)

We like to compare the Optimal Productivity programme with a three-legged stewing pot (called a ‘potjie’ in Southern Africa.).

It checks all the boxes for a successful potjie.  It rests on the stability of all three legs: Content, Workplace implementation, support.

We customise the mix of the programme elements to suit your needs – just like you would do with the ingredients for your own potjie.

Content: Available 24/7 on all devices for 6 months. Can be extended on demand. Microlearning lessons for easy consumption and implementation in real time.

Workplace implementation: You immediately implement what you learn. In real time. You work in Outlook and Office every day.  A full day of opportunities to leverage the knowledge and skills you gain in the programme.

Support: The live group workshops are opportunities for support and learning from others. You can contact us directly at any time during implementation. Join our weekly Open Forum. 

To cook a delicious meal in your Optimal Productivity “Potjie,” you need information about what to do, but that’s not sufficient. You must implement it. “Knowledge without application is simply knowledge. Applying the knowledge to one’s life is wisdom — and that is the ultimate virtue.” ― Kasi Kaye Iliopoulos.

How is our approach unique?

We don’t just give you information and hope you will  do something with it.

We work with you until you achieve the productivity transformation you want.

Our approach and system have stood the test of time. Since 2003 more than 13 000 people in 320+ companies in 12 countries have relied on it to get and stay more productive.

We learn and improve with every programme. Like the conductor of a symphony orchestra – we source best practices from experts in the field of personal and team productivity. Then we inspire our orchestra of clients to play beautiful ‘productivity music.’

We will train, coach, consult, and cajole you as we support you in achieving the productivity level you want.

What we help you avoid

Improving productivity can be overwhelming – so many apps, techniques, methods…We avoid sucking you into a digital vortex of ever-changing conflicting advice and opportunities.

Optimal Productivity is built on timeless productivity principles – they don’t care which app you use.  If you follow these principles, your productivity will improve. Guaranteed.

 So, we help you avoid confusion and overwhelm. We help you answer the fundamental question first, before asking the “which app must I use” question. 

What Optimal Productivity is NOT

It is not just an online course where you watch videos and read documents on your own without support or feedback. We are there for you when you want support.

It is TRANSFORMATION not just INFORMATION. We will not ‘let you go’ until you are completely satisfied that you have achieved your outcomes.

Your next steps…

If you feel that working with us might be for you, we’ll set up a 30-45-minute meeting. We’ll answer your questions, making sure the programme is the right fit for you and your business.

Join us in a short online “Boardroom Briefing.” This can be just you and us, or you can invite colleagues involved in the decision to look deeper into Optimal Productivity.

This is also the best time to discuss programme content, delivery, logistics and budget.

I’ll ask questions to better understand your situation, challenges, and goals. We do not use any heavy-handed selling techniques nor pressure you.

Time to talk?

If you’d like to explore our Optimal Productivity, let’s talk.   You can email me but it’s much faster if you click the button below.

Click to book time in my calendar

Thank you!

I am eager to hear from you.

Gerrit Cloete